Useful WhatsApp Template Messages for the Education Sector (Copy & Use Now!)
For schools, colleges, coaching centers, and online learning platforms, WhatsApp has become an effective communication tool for engaging with students and parents.
With a 98% open rate, WhatsApp significantly outperforms emails and SMS for delivering:
- Course updates
- Enrollment reminders
- Attendance reports
- Fee payment alerts
- Exam notifications
Using WhatsApp Business API, educational institutes can automate and streamline communication with students and parents through WhatsApp Template Messages.
Table of Contents
- What Are WhatsApp Template Messages?
- 10 WhatsApp Templates for Education Institutes
- How to Send WhatsApp Template Messages?
- Key Guidelines for Creating WhatsApp Templates
- FAQs on WhatsApp Template Messages
What Are WhatsApp Template Messages?
WhatsApp Template Messages are pre-approved messages used to initiate conversations with users. These messages must follow WhatsApp’s content guidelines and can include text, images, videos, PDFs, and interactive buttons.
Institutions can use WhatsApp API-based platforms like Automate AI to send template messages efficiently.
10 Useful WhatsApp Template Messages for Educational Institutes
1. Application Drop-Off Reminder
Many students start an application but fail to complete it. By sending an application drop-off reminder, institutions can recover 45-60% of incomplete applications.
WhatsApp Template Message:
Hi [Name],
Thank you for choosing [Course Name] at [Institute Name].
Your application is still incomplete. The last date to submit is [Date].
Click below to complete your application now.[Complete Application]
[Call Support]
2. Course Details Inquiry
When students request course information, sending detailed course info on WhatsApp increases the chances of enrollment.
WhatsApp Template Message:
Hi [Name],
Thank you for showing interest in [Course Name]. Here are the details:Fees: [Fee Amount]
Duration: [Course Duration]
Eligibility: [Eligibility Criteria]Click below to apply now:
[Complete Application]
3. Registration & Enrollment Confirmation
Confirm successful student enrollments with an official WhatsApp message.
WhatsApp Template Message:
Dear [Name],
Your enrollment for [Course Name] at [Institute Name] has been confirmed.Student ID: [Student ID]
Course Start Date: [Date]If you have any questions, reply to this message.
4. Attendance Reports & Warnings
Keep students informed about their attendance records and send warnings if attendance is low.
WhatsApp Template Message:
Dear [Student Name],
Your attendance for [Month] is [Attendance %].Total Classes: [Number]
Present: [Number]
Absent: [Number]Maintain regular attendance to meet the requirement.
5. Fee Payment Reminder
Fee reminders help ensure timely payments and reduce late fees.
WhatsApp Template Message:
Dear [Parent’s Name],
A fee of [Amount] for [Student’s Name] is due by [Due Date].
Please make the payment before the deadline to avoid late fees.
[Pay Now]
If a student misses the deadline, send a late payment alert:
Dear [Student Name],
Your fee of [Amount] is overdue. A late fee of [Penalty Amount] will be applied daily.Please make the payment as soon as possible.
[Make Payment]
6. Exam & Results Notifications
Send timely notifications about exam schedules and results.
WhatsApp Template Message:
Dear [Student Name],
Your [Subject Name] exam is scheduled for [Date] at [Time].Good luck with your preparation.
Results Announcement:
Dear [Student Name],
Your results for [Course Name] are now available. Click below to check your scores.[View Results]
7. Event & Workshop Invitations
Encourage student participation in college events, workshops, and webinars.
WhatsApp Template Message:
Dear [Student Name],
You are invited to [Event Name] on [Date] at [Venue].Register now to confirm your presence:
[Register Now]
8. Class Rescheduling Updates
Notify students about last-minute class changes.
WhatsApp Template Message:
Dear [Student Name],
Your [Subject Name] class has been rescheduled to [New Date & Time].Please update your schedule accordingly.
9. Admissions Opening Announcement
Attract new enrollments by announcing admissions openings on WhatsApp.
WhatsApp Template Message:
Dear [Parent’s Name],
Admissions for the [Academic Year] at [Institute Name] are now open.Apply now to secure a seat:
[Apply Now]
10. Holiday Announcements
Notify students about holiday schedules or sudden closures.
WhatsApp Template Message:
Dear [Student Name],
[Institute Name] will remain closed on [Date] due to [Reason].Regular classes will resume on [Next Working Day].
How to Send WhatsApp Template Messages?
To send WhatsApp Template Messages, you need access to WhatsApp Business API via a WhatsApp API provider like Automate AI.
With Automate AI, you can:
✔ Send bulk WhatsApp broadcasts to students & parents
✔ Automate fee reminders, class updates, and exam notifications
✔ Use interactive buttons (Pay Now, Register, Apply Now)
✔ Track delivery, read receipts, and user engagement
Get Started With Automate AI Today
Key Guidelines for Creating WhatsApp Templates
Before submitting a WhatsApp Template Message, ensure:
✔ No promotional or misleading content
✔ Use variables (e.g., [Name], [Date], [Amount])
✔ Add CTA (Call to Action) buttons for better engagement
✔ Format the message correctly to avoid rejection
FAQs on WhatsApp Template Messages
1. What are WhatsApp Template Messages?
Pre-approved messages required to initiate conversations on WhatsApp Business API.
2. Can I send promotional messages using WhatsApp Templates?
Yes, WhatsApp now allows promotional broadcasts such as offers, discounts, and reminders.
3. How long does WhatsApp take to approve templates?
Approval typically takes 5min, depending on WhatsApp’s review process.
4. Can I edit a WhatsApp Template Message after approval?
No, you must submit a new template if changes are needed.
5. How can I apply for WhatsApp Business API?
Apply for free via Automate AI and start sending WhatsApp broadcasts instantly.
