Looking to Send WhatsApp Template Messages for Webinars & Events? Automate AI Has You Covered!

Whether you’re looking to boost webinar signups with catchy invites or nudge attendees with timely reminders, Automate AI empowers you to automate every touchpoint on WhatsApp with ease.

In this guide, we’ll walk you through 10 expertly-crafted WhatsApp Template Messages for webinars and events that help you achieve both marketing and customer support goals—seamlessly delivered via Automate AI, your go-to WhatsApp Business API platform.

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WhatsApp Template Messages for Webinars & Events

Below are powerful WhatsApp Templates for every stage of your event/webinar journey—from confirmations to reminders and follow-ups.

1. Event Registration Confirmation

Let attendees know their spot is secured with an appreciative message.

Sample Message:

Hi [Name] 👋

Thank you for registering for [Event Name] scheduled on [Date & Time].
We‘re thrilled to have you onboard! 🎉
See you there!

Regards,
Team [Brand Name]

You can even add an event schedule breakdown like:

  • [Time] – [Agenda Item]

  • [Time] – [Activity]

2. Webinar Registration Confirmation

Deliver webinar access details instantly and confirm registration.

Sample Message:

Hi [Name] 🙌

You‘re successfully registered for our [Webinar/Workshop]!
🗓️ Date: [Date] ⏰ Time: [Time]

Click the button below to join the session.
Happy Learning!

CTA: Join Now

3. Webinar Invitation Notification

With WhatsApp’s phenomenal open and click-through rates, sending promotional invites boosts signups like never before.

Sample Message:

Hey [Name] 👋

We’re going LIVE with an exciting session on *[Webinar Topic]* hosted by [Speaker Name]!
✅ [Benefit 1]
✅ [Benefit 2]
✅ [Benefit 3]

Seats are limited—reserve yours now!

CTA: Register Now

4. Event Invite on WhatsApp

Maximize attendance by inviting users directly to your event.

Sample Message:

Hello [Name],

You‘re cordially invited to *[Event Name]* by [Brand Name].
📍 Location: [Venue/Online] 🗓️ Date: [Date] ⏰ Time: [Time]

Discover insights that can [Core Benefit].
Click below to confirm your spot.

CTA: Book Your Spot

5. Event Update Notifications

Notify users of any last-minute changes to event details.

Sample Message:

Hi [Name], 👋

Just a heads-up!
The [Event Name] has been rescheduled from [Old Date] to [New Date].
We apologize for the change and look forward to seeing you there.

Regards,
Team [Brand Name]

6. Webinar Reminder Messages

Last-minute reminders can help spike attendance rates.

Sample Message:

Hi [Name], ⏰

Your webinar on *[Webinar Topic]* begins in 10 minutes!
Click below to join the live session:
[Link]

CTA: Join Webinar

7. Event Reminder Notification

Boost event participation with a personalized nudge.

Sample Message:

Hey [Name] 👋

We‘re about to begin [Event Name] and it looks like you haven’t joined yet.
Use the link below to jump in now and not miss out!

CTA: Join Now

8. Webinar Postponement Notification

Communicate schedule changes politely and clearly.

Sample Message:

Hello [Name],

We regret to inform you that *[Webinar Title]* originally scheduled on [Old Date] has been moved to [New Date] due to unforeseen circumstances.
Apologies for the inconvenience.

Would you still like to attend the rescheduled session?
Quick Replies: Yes | No

9. Webinar Upsell Notification

Retarget attendees from past webinars with new offers or sessions.

Sample Message:

Hi [Name],

Hope you enjoyed our recent session on [Previous Webinar Topic]! 🎉
Due to high demand, we‘re organizing another webinar on *[New Topic]*.

Would you like to join or learn more?
Quick Replies: Yes | No

10. Webinar Follow-up Notification

Post-webinar engagement is key to driving conversions.

Sample Message:

Hey [Name],

Thanks for attending the [Webinar Title] yesterday!
We hope it added value to your journey. 🚀

Want to learn how to apply these insights to your business?
Let’s schedule a 15-minute call this week.

Also, here’s the webinar replay if you missed any part: [Link]

Best,
[Team Name]

Key Tips for WhatsApp Message Templates

Crafting messages that WhatsApp will approve requires precision. Here’s what to keep in mind:

  • ✅ Use bold, italics, and strikethrough to highlight.

  • ✅ Emojis boost engagement—use them wisely.

  • ✅ CTA & Quick Reply buttons must be under 20 characters.

  • ✅ Avoid overly promotional or misleading content.

  • ✅ Ensure messages are opt-in only and relevant to the recipient.

How to Send WhatsApp Template Messages with Automate AI

Automate AI is a verified WhatsApp Business API solution provider, enabling you to:

  • 📢 Broadcast messages to unlimited contacts

  • 🔁 Automate event workflows from registration to follow-ups

  • 🧠 Enable real-time 1:1 customer support

  • 📊 Trigger retargeting campaigns based on webinar behavior

  • 💳 Integrate tools like Zoom, Google Calendar, Razorpay, and more

Everything is encrypted and compliant—because your users deserve both security and simplicity.

✨ Start Your FREE Plan with Automate AI Today

No commitment. Just results.

➡ [Sign up now] to transform your WhatsApp communications.

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Nikita UC
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