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Template library

WhatsApp templates for education.

These templates help schools, colleges, coaching centres and online academies keep students and parents up to date on classes, fees and exams. They also cover admissions messages for people who asked to hear about new courses.

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11 sample templates

Enquiry received

Utility

Send right after someone asks about a course.

Hi {{1}}, thank you for asking about {{2}} at {{3}}. Our admissions team will reply here shortly with the next steps.

Sample: Rohan · the Data Skills course · Example Academy

Class reminder

Utility

Send an hour before a live class.

Hi {{1}}, your {{2}} class starts at {{3}} today. Please join a few minutes early so we can begin on time.

  • Join class
Sample: Neha · Physics · 5:00 PM

Timetable change

Utility

Send as soon as a class moves.

Hi {{1}}, your {{2}} class on {{3}} has moved to {{4}}. Everything else stays the same. Reply here if the new time doesn’t work for you.

Sample: Arjun · Maths · Thursday · Friday at 4:00 PM

Fee reminder

Utility

Send about a week before a fee is due.

Hi {{1}}, the fee of {{2}} for {{3}} is due on {{4}}. You can pay with the secure link below, or reply here if you have any questions.

  • Pay fee
Sample: Priya · ₹15,000 · Term 2 · 10 April

Absence notice

Utility

Send to a parent or guardian when a student misses a class.

Hello {{1}}, we marked {{2}} as absent from {{3}} today. If you’ve already told us, there’s nothing more to do. Otherwise, please reply here.

Sample: Neha · Arjun · Class 8 Science

Exam details

Utility

Send a week before an exam.

Hi {{1}}, your {{2}} exam is on {{3}} at {{4}}. Please arrive 30 minutes early and bring your student card.

Sample: Sara · Term 1 English · 12 March · 9:30 AM

Results available

Utility

Send when results go live on your student portal.

Hi {{1}}, the results for {{2}} are now on the student portal. Please sign in there to see yours.

  • Open portal
Sample: Sara · Term 1

Certificate ready

Utility

Send when a student who finished a course can collect their certificate.

Hi {{1}}, your certificate for {{2}} is ready. You can download it with the button below, or collect a printed copy from our office.

  • Get certificate
Sample: Rohan · Spoken English

New batch

Marketing

Send to enquirers who agreed to hear about new courses.

Hi {{1}}, a new {{2}} batch starts on {{3}} at {{4}}. Tap below and we’ll send you the timetable and fees.

Reply STOP to opt out

  • Send me details
  • Not now
Sample: Rohan · Spoken English · 3 March · Example Academy

Demo class invite

Marketing

Send to opted-in enquirers who haven’t enrolled yet.

Hi {{1}}, would you like to try {{2}} before you decide? Join our free demo class on {{3}} and meet the teacher. Tap below to save your place.

Reply STOP to opt out

  • Save my place
Sample: Sara · Coding for Beginners · Saturday at 11:00 AM

Early enrolment offer

Marketing

Send to opted-in contacts when a real early-enrolment price is running.

Hi {{1}}, enrol in {{2}} by {{3}} and you’ll pay {{4}} instead of the full fee. Tap below to see what the course covers.

Reply STOP to opt out

  • See the course
Sample: Arjun · Digital Marketing Basics · 28 February · ₹8,000

Samples only: Meta reviews every template, so change the wording to match your business. The highlighted parts are variables, filled in for each customer.

Tips for education

Class, fee, exam and attendance messages are utility when they’re about a student already enrolled. Course promotions are marketing.

Get consent from a parent or guardian before messaging about a child, and send those messages to the adult’s number.

Keep marks and personal details out of templates. Point people to your student portal instead.

Keep fee reminders polite and factual, and leave any early-payment offer for a separate marketing template.

See how it all works together: Automate AI for education.

Questions

Can we send fee reminders as utility templates?

Yes, if the message is a plain reminder about a fee the student already owes. Adding a discount or a course promotion makes it marketing.

Can we message someone who filled in an admissions form?

Yes, if the form clearly asked for permission to contact them on WhatsApp. Without that opt-in, wait for them to message you first.

Are these education templates ready to use as they are?

Not always. Meta reviews every template, so approval isn’t guaranteed. Adjust the wording to match your institution and what you actually teach, then submit them from your own account.

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