Template library

WhatsApp templates for events & webinars.

These templates help event organisers and webinar hosts confirm registrations, share joining details and handle last-minute changes. They also cover invitations and early-bird tickets for people who opted in.

12 sample templates

Registration confirmation

Utility

Send right after someone signs up.

Hi {{1}}, you’re registered for {{2}} on {{3}} at {{4}}. We’ll send your joining details before the day.

Sample: Priya · Example Growth Summit · 14 March · 10:00 AM

Day-before reminder

Utility

Send 24 hours before the session.

Hi {{1}}, a quick reminder that {{2}} starts tomorrow at {{3}}. We’ll send your joining link here shortly before it begins.

Sample: Arjun · Example Marketing Webinar · 6:00 PM

Starting soon

Utility

Send 15 minutes before a webinar begins.

Hi {{1}}, we’re about to start {{2}}. Tap the button below to join the session.

  • Join now
Sample: Neha · Example Marketing Webinar

Ticket details

Utility

Send after a ticket is paid for.

Hi {{1}}, your ticket for {{2}} is ready and your booking reference is {{3}}. Please show the ticket at the entrance on {{4}}, on your phone or printed.

  • View ticket
Sample: Rohan · Example Music Night · #E2041 · Saturday

Venue and parking details

Utility

Send a few days before an in-person event.

Hi {{1}}, here’s what you need for {{2}}. Doors open at {{3}}, and parking is next to the main entrance. The map is at the link below.

  • Open map
Sample: Sara · Example Growth Summit · 9:00 AM

Schedule change

Utility

Send as soon as the date or time moves.

Hi {{1}}, we’ve moved {{2}} to {{3}}. Your registration still stands, so there’s nothing else you need to do. Reply here if the new time doesn’t suit you.

Sample: Arjun · Example Growth Summit · 21 March at 10:00 AM

Event cancelled

Utility

Send as soon as an event is called off.

Hi {{1}}, we’re sorry, but {{2}} on {{3}} has been cancelled. Your payment of {{4}} will be refunded to your original payment method.

Sample: Sara · Example Music Night · Saturday · ₹1,200

Recording available

Utility

Send to registrants after a webinar.

Hi {{1}}, thank you for registering for {{2}}. The recording is now ready, and you can watch it with the button below.

  • Watch recording
Sample: Neha · Example Marketing Webinar

Event feedback

Utility

Send the day after an event.

Hi {{1}}, thank you for joining {{2}}. How was it for you? Please tap a button below to tell us.

  • Loved it
  • It was okay
  • Could be better
Sample: Priya · Example Growth Summit

Webinar invitation

Marketing

Send to contacts who agreed to hear about events.

Hi {{1}}, join us for {{2}}, a live session on {{3}} at {{4}}. It’s free to attend. Tap below to save your seat.

  • Register
Sample: Priya · Getting More From Your Data · Thursday · 6:00 PM

Early-bird tickets

Marketing

Send to opted-in contacts when a real early-bird price is available.

Hi {{1}}, early-bird tickets for {{2}} are {{3}} until {{4}}. After that date the standard price applies. Tap below to book.

  • Book tickets
Sample: Rohan · Example Growth Summit · ₹2,999 · 28 February

Invite for past attendees

Marketing

Send to past attendees who opted in.

Hi {{1}}, thanks for coming to {{2}}. Our next event, {{3}}, takes place on {{4}}. Tap below if you’d like to hear more.

  • Tell me more
  • Not this time
Sample: Sara · Example Growth Summit · Example Founders Day · 9 June

Samples only: Meta reviews every template, so change the wording to match your business. The highlighted parts are variables, filled in for each customer.

Tips for events & webinars

Registration, ticket, reminder and schedule-change messages are utility once someone has signed up. Invitations and early-bird tickets are marketing.

Add a clear WhatsApp opt-in to your registration form, and keep it separate from your terms.

Put the joining link in a website button, so each person gets a neat one-tap way in.

Quote only real deadlines, and don’t say places are running out unless they are.

See how it all works together: Automate AI for events & webinars.

Questions

Is a webinar reminder a utility template?

Yes, if the person registered and the message is about that session. A pitch for a paid course in the same message makes it marketing.

Can I invite past attendees to a new event?

Yes, with a marketing template, if they opted in to hear from you on WhatsApp. Registering for one event isn’t always consent to promotions, so check what your form said.

Are these event templates ready to use as they are?

They’re samples to adapt, not pre-approved templates. Meta reviews every template, so approval isn’t guaranteed. Adjust the wording to match your event and what you actually run.

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